Last updated: 18/04/2022

Privacy Policy

Responsible for the processing of the Data and Owner.

Slowby as legal entity, incorporated and existing under the laws of Belgium, with registered office at Henri Van Bortonnestraat 100, 1090 Jette, Belgium, with company number BE 0784.423.261.

Privacy Policy

This ‘Privacy Policy’ applies to the ‘Personal Data’ collected by Slowby through this website.

What does personal data mean?

In this Privacy Policy, Personal Data refers to information that makes it possible to identify you. An identifiable person is someone who can be identified, either directly or indirectly, in particular by referring to an identification number or to one or more factors that are linked to physical, physiological, mental, economic, cultural or social identity. A typical example of personal information is your name and email address.

What personal data do we collect?

Personal Data that you provide when planning a trip

1. Information about the trip 

Number of adults (including the person filling in the form), number of kids (2+ years old), your nearest railway station, when you want to leave, the amount of days, when you want to leave on the first day, the kind of trip you want to do (level of fitness), your 3 main interests, what you are mostly looking for, with what kind of bicycles you will be leaving, a message for the ambassador host.

2. Personal information

Your first and last name, email address, phone number.

3. Legal information 

Your consent to Slowby’s terms of use, including its manifesto.

Personal Data that we collect when you visit our website.

We use cookies to automatically collect personal data about you when you use this website. For more information, please consult our Cookie Policy.

How do we use personal data?

We might use your personal data for the following purposes:

  • To create and maintain your user profile for the trip planning & membership;
  • To manage the identification and authentication of users;
  • To verify your user account in order to guarantee the necessary security measures;
  • To provide information to travellers and ambassador hosts during the trip;
  • To alert you when updates are taking place on the platform;
  • To alert you when activities on the platform may interest you.

The personal data is only stored and processed for the period required for the purpose of the processing. After that, the data will be deleted or anonymized. Slowby relies on services that are certified under major privacy & security standards. The services are: 

  • The form relies on Tally Form. All information related to Tally Form can be found here.
  • The website relies on Webflow. All information related to Webflow can be found here.

With whom do we share your personal data?

When planning a first trip, part of your personal data will be shared with the Ambassador Host - and vice versa - to put both parties in contact during the trip. This data should not be disclosed by neither the traveller and the ambassador host. The data is the following: first name, amount of travellers, message for the ambassador host and vice versa, telephone number.

Slowby will not be shared with any third party. We will never sell or rent your personal data to other service providers, nor will we share your Personal Data with any service providers who are not compliant with the GDPR.

Where do we transfer your personal data to?

We only transfer your Personal Data to service providers established outside the European Economic Area if they comply with art 44 GDPR. All US-based service providers comply with Privacy Shield.

Automated decision-making and profiling

The processing of your personal data does not include profiling and will not be subjected to automated decision-making by Slowby.

What rights do you have?

You have the right to view your personal data at any time, as well as the right to be informed of the use that Slowby makes of your personal data.

Right to rectification, removal and restriction of processing

You are free to decide whether or not to provide your personal data to Slowby. In addition, you always have the right to amend, supplement or remove your personal data at Slowby. You acknowledge that a refusal to provide or a request for the removal of personal data means that certain services can no longer be delivered. You may also request the limitation of the processing of your personal data.

Right to object

You have the right to object to the processing of your personal data, as long as this is for serious and legitimate reasons.

Right to data portability

You have the right to obtain the personal data you have provided to Sowby in a structured, typical and machine-readable form and/or transfer it to different controllers.

Right to withdraw consent

Insofar as the processing is based on your prior consent, you have the right to withdraw this approval.

Right to lodge a complaint

You have the right to lodge a complaint to the Belgian Privacy Commission: Personal Privacy Protection Commission, Drukpersstraat 35, 1000 Brussels, Belgium, Tel +32 (0)2 274 48 00, Fax +32 (0)2 274 48 35, email: This does not affect relief before a civil court.

Exercising your rights

You can exercise your rights by contacting Slowby to this end by sending an email to, provided you enclose a copy of your identity card.

Additional information on data collection and processing

Legal procedures

The Processor and the Controller for the processing of the Data might use the Personal Data of the User for legal purposes, for the court or legal proceedings in the event of unlawful use of this Application or the related services. The User is aware that the Processor and the Data Controller might be obliged to disclose the personal data at the request of competent government institutions for the processing of the Data.

Security measures

Slowby has developed security measures which have been adjusted at the technological and organisational level to prevent the destruction, loss, falsification, changing, prohibited access or the erroneous disclosure to third parties of personal data as well as any other prohibited processing of this data. Under no circumstances can Slowby be held liable for any direct or indirect loss resulting from the incorrect or unlawful use of your personal data by a third party.

You must at all times comply with the security instructions, which includes preventing all prohibited access to your login details including your password. You are solely responsible for the usage of the website on your computer, from your IP-address and with your identification details, as well as for keeping these confidential.

Definitions and legal framework

Personal data (or Data)

All information regarding a natural person, a legal person, an institution or an association that has been or might be identified directly or indirectly by reference to other information.

Usage data

Information that is automatically collected from this Application (or external services used in this Application), including: the IP addresses or domain names of the computers used by the Users of this Application, the URI (Uniform Resource Identifier) ​​addresses, the time of the request, the method used to submit the request to the server, the size of the file received in response to it, the numerical code indicating the status of the server response (successful, error, etc.), the functions of the browser and the operating system of the User, the different time data per visit (such as the time spent on each page of the application) and the data collected while using the application (example : the order of pages visited or other parameters about the operating system of the device).


The person using this Application and who must agree with or be authorized by the Data Subject to whom the Personal Data refers.

The person concerned

The legal person or natural person to whom the Personal Data relates.

Data processor (or Data supervisor)

The natural person, legal entity, government administration or any other institution, association or organization that has been authorized by the Data Controller to process the Personal Data in accordance with this privacy policy.

Responsible for the processing of the data (or Owner)

The natural person, legal person, government administration or any other institution, association or organization with the right, also jointly with the Controller for the processing of the Data to make decisions regarding the purposes and methods of processing Personal Data and the means used, including security measures regarding the exploitation and use of this Application. The Controller for the processing of the Data is the Owner of this Application, unless otherwise indicated.

This Application

The hardware or software tools through which the Personal Data of the User are collected.


Small chunk of data stored on the User's device. See our Cookie policy.

Legal information

Notice to European Users: this privacy statement has been drawn up with due observance of the obligations in art. 10 of the European Directive 95/46 / EC and the provisions of European Directive 2002/58 / EC, as well as the revision in Directive 2009/136 / EC regarding cookies.

Changes to this privacy policy

The Controller for the processing of the Data reserves the right to change this privacy policy at any time by notifying Users on this page. We encourage you to check this page for possible changes. The date of the last change is indicated at the bottom of the page. If a User objects to any change in the policy, the User must not continue to use this Application. One might request the Controller for the processing of the Data to delete the Personal Data. Unless otherwise indicated, the valid Privacy Policy applicable at that time applies to all Personal Data that the Controller has stored for the processing of the Data about Users.

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